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Strengthen communication with video conferencing

Video conferencing has become more prevalent in recent years due to advancements in technology and an increase in remote work and remote learning. With video conferencing, individuals and teams can communicate and collaborate in real-time from different locations, reducing the need for in-person meetings and travel. 

Additionally, video conferencing allows for nonverbal communication and facial expressions, which can improve the effectiveness of communication. The COVID-19 pandemic has also accelerated the adoption of video conferencing as it allows people to stay connected while practicing social distancing.

Over the last few years, InSight Systems has seen businesses of all sizes use video conferencing in a variety of ways in their day-to-day activities. Some common examples include:

  1. Remote meetings: Video conferencing allows employees, managers and stakeholders to meet remotely and discuss important issues, share information and make decisions.
  2. Interviews: Video conferencing enables businesses to conduct job interviews with candidates who are not in the same location, saving time and resources.
  3. Training: Businesses can use video conferencing to conduct training sessions for employees and partners remotely.
  4. Collaboration: Video conferencing enables teams to work together on projects in real-time, regardless of their location. This allows employees to share documents and files, brainstorm ideas and provide feedback.
  5. Customer Service: Video conferencing can also be used for customer service, providing a more personal and effective way to interact with customers.
  6. Event: Video conferencing can help businesses organise and host virtual events, such as webinars and conferences, to reach a wider audience.

If you are interested in implementing or improving your video conferencing solutions in the workplace, we recommend taking the following steps:

  1. Choose a video conferencing platform: There are many video conferencing platforms available, such as Zoom, Skype, Google Meet, Microsoft Teams, etc. Choose one that meets your business’s specific needs and is easy to use for all employees.
  2. Set up and test the system: Once you have chosen a platform, set it up and test it to ensure that it is working properly. This includes testing audio and video quality, as well as making sure that the platform is compatible with your company’s existing hardware and software.
  3. Communicate and train your employees: Clearly communicate to your employees about the new video conferencing system, its features and benefits and how to use it. Provide training sessions to ensure that all employees are comfortable using the platform and know how to troubleshoot any issues that may arise.
  4. Establish guidelines and protocols: Establish guidelines and protocols for video conferencing, such as appropriate attire, background and lighting, to ensure that all meetings are professional and productive.
  5. Schedule regular meetings: Schedule regular meetings, such as weekly team meetings or daily check-ins, to encourage employees to use the video conferencing system and get comfortable with it.
  6. Continuously monitor and improve: Continuously monitor the usage and effectiveness of the video conferencing system, and make any necessary adjustments to improve the experience for employees and stakeholders.

Implementing video conferencing can be a significant change for a business. With the right guidance, planning and communication, video conferencing can help increase productivity and collaboration. It can also improve communication among employees, customers, and other stakeholders.

Give us a call or email us at if you would like further information.